Shorthand for an Archive or Account that has been granted Curtator Access.

Curator Access to an Archive

An Account that has the ability to control, update, and modify the entirety of a Permanent Archive in which they are a Member.

Curator Access to Shared Records

An Archive that has the ability to control, update, and modify the Shared Records.


These are instructions and rules that are established as part of a Permanent Archive that will modify access, move, Share, or delete Records of a Permanent Archive, or send out notifications to specific Accounts.

External Sharing

External Sharing is when Records are shared outside of the system entirely.


The Audio, Video+Audio, Video, Document, or Image or other digital entity that has been added to the Permanent Legacy Foundation's The File is automatically processed by the system if it is a Supported Format in order to create a Record, extract Metadata from the file header, generate system files, and convert the File into a Permanent Format.


Folders are used to collect and organize files into groups. Folders have a set of metadata associated with them which includes the name of the folder and a default View for the files in that Folder. Folders have a PA#.


A term used to describe all the different items that can be created or uploaded into an Archive. Materials may refer to Folders and their File contents both.


The concept of creating a small endowment to guarantee that Records associated with the micro-endowment are permanently preserved. Micro-endowments are grouped together to create a larger managed endowment. Micro-endowments are funded by storage fees assessed by gigabyte of storage on the system. Each item stored in is endowed proportionally to the storage space it occupies.

Minor Permanent Archive

A Permanent Archive created for a minor, controlled by a parent or guardian.

Other Format

File formats that can be successfully uploaded into but not processed into Permanent Formats or system files used for the purpose of rendering for display. The files cannot be displayed directly on nor can guarantee that it will be permanently viewable. The file will be stored, but it is vulnerable to Digital Dark Age decay because it has not been converted to a Permanent Format.


Shorthand for an Archive or Account that has been granted Ownership Access.

Ownership Access of an Archive

An Archive with Ownership Access granted to an Account is a legal declaration that the entire material contents of that Archive and their copyrights is owned by the User associated with that Account. This grants the User the ability to change, update, delete, remove, or share any part of a Permanent Archive. There can only be one Account with Ownership Access to a Permanent Archive. Owner Access can be transferred to another Account. A single User can have Owner Access to multiple Permanent Archives.

Ownership Access of Shared Records

A Shared Record with Ownership Access granted to an Archive is a legal declaration that the material contents of the Shared Files and Folders that and their copyrights is owned by the Account has Ownership Access to the Archive to which those Records have been shared. This grants the User associated with that Account the ability to change, update, delete, remove, or share any part of the Shared Records. There can be multiple Archives with Ownership Access to Shared Records. Shared Records can be Forked to permanently copy the Shared Records to an Archive with Ownership Access and dissolve the Share leaving two distinct Records for those Records in two distinct Archives, both with separate  Ownership Access.

Permanent Archive

A Permanent Archive is the collection of digital Records to be preserved forever that are the legal property of an individual, family or organizational identity represented in the associated Profile or have been legally released by that individual or others into the public commons. The Permanent Archive directly represents the legal ownership and copyrights of that individual, family or organization so that any materials placed in the archive are assumed to have those rights. These are the digital materials that are endowed through storage fees.

Permanent Archive Number (PA#)

Each item added to or created in a Permanent Archive is given a PA# in the format of P-X. This is like an ISBN or Library of Congress number to refer to the item. The item can always be directly accessed using this number.

Permanent Format

File formats that when stored into a Permanent Archive will be guaranteed to be viewable for eternity. These are the formats that the Foundation will guarantee to evolve forward. Files in Supported Formats will be converted into Permanent Formats. Files in Other Formats can be uploaded but will not be converted into Permanent Formats. Other formats will only be stored. We only guarantee that Permanent Formats are perpetually viewable. is the URL of the Permanent Legacy Foundation, a non-profit organization that has been established with the explicit goal of preserving the collections of Users forever. The URL functions as the locations for Users to update and edit
Permanent Archives. It also serves as the location for Public Users to access the public portion of all the Permanent Archives. Account

A person establishes an Account on with security credentials and payment information. The Account is the endowment contribution and billing entity. An Account must be associated with an individual person. An Account always has an individual Permanent Archive associated with it, which might be completely empty or completely private. A single Account can own or be a Member of multiple Permanent Archives. Storage API

The RESTFUL API that is the core of Open for other developers to build other applications that desire permanent endowed storage or desire to create custom views of Public Legacies. Custom views can be hosted on or independently. User

A User is a person who logs into with Account credentials.

Private Folder

The Private Folder is the collection of files that have been added to a Permanent Archive that are not available to anyone other than the Owner of the Permanent Archive by default. They can be shared when they are moved into a Shared Folder or a Public Folder.

Private Profile

The part of a Profile that is currently not public, but will become public at a time specified in the Directives.


Information including name and other specifics that are used to uniquely identify a person or organization. A Profile has public and private versions. You can also keep your profile completely private if you wish. A profile can have a personal twist to it. The Profile includes name, birthdate, birthplace, government identification numbers, list of employers, list of places lived (and dates), degrees from schools, and personal connections (family tree information).

Public Folder

The Public Folder is the collection of items from a Permanent Archive that are publically available. Users organize Permanent Archive Records they want to share with the world for eternity in their Public Folder.

Public Legacy

A Public Legacy consists of a Permanent Archive’s Public Profile and Public Records. A Public Legacy has a URL based on the PA#.

Public Profile

The part of a profile that is currently visible the to the public.

Public User

A person who accesses anything publically accessible on


A Record consists of a File uploaded to, the Metadata associated with that File, and the PA# that identifies it.


The system can establish Metadata connections between Archives called Relationships. A Relationship has a Type to assist with disambiguation, for example: Mother, Father, Friend, Colleague, Staff, etc. The Relationship Type can differ between the two Archives. These represent real-world family, community and professional relationships. Relationships are required in order to Share Records between Archives.

Shared Records

Members can Share Records in their Permanent Archive with other Permanent Archives by assigning Access permissions to those Records. Shared Records appear in the Shares section of each Archive that is granted Access to the Shared Records.

Supported Format

Any File format that will store and will also convert into a Permanent Format such that it will be perpetually viewable.


Views are layouts and rules the determine how Records will be displayed by default on the Public Legacy pages on for Public Users or in Preview mode for Users. Views are primarily used to configure the display of image collections and photographs to create slideshows, timelines, scrap books, etc. Views do not affect the underlying Materials and are not saved as part of a Record.

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