Three Ways to Control Access to Records in Your Archive
As the owner of an archive, you have three ways to grant access to records in your archive to other people. In order from least restrictive to most restrictive:
- Publish to the web – choose this option if you want anyone to easily access your records without a Permanent account.
- Collaborate with members – choose this option if you would like to build an entire archive together with friends, family, or colleagues.
- Share with another archive – choose this option if you only want to make a selection of records available to limited groups of people.
Publish to the Web
Publishing is the most unrestricted way to provide public access to your files on the open web. Publishing adds the records of your choice to the Public workspace of your Permanent Archive and generates a link to your records that allows anyone to view it. Publish archives are also searchable on Permanent.org. Learn how to publish here.
Collaborate with Members
You can add members to any Permanent archive to enable collaboration among multiple account holders. Adding a member provides role-managed access to all of the records and workspaces in a Permanent Archive. Each Permanent Archive is owned by a single person, but records may be uploaded, edited, organized and shared by the members of the archive, depending on the access role
you grant them. Learn more about archive members here.
Share with Another Archive
Sharing is the most restrictive and private way to share records. Sharing allows you to grant access to selected records in the My Files workspace and restrict that access to specific archives while remaining privately stored in your Permanent Archive. The records you choose to share are only visible in the Shares workspace of the archives you select. You can limit what other archives can do with these records using access roles. Learn more about how to share with another archive here.
Add and Manage Archive Members in the Mobile App
You can add members to any Permanent archive to enable collaboration among multiple account holders. Adding a member provides role-managed access to all of the records and workspaces in a Permanent Archive. Each Permanent Archive is owned by a single ...
Archive and Records Action Glossary
There are a number of actions that an account can take on records and archives in Permanent.org. These include: Create Uploading a file Creating a new folder Read Navigating into a folder Reading metadata for a specific folder Reading metadata for a ...
Tour of Your New Permanent Account and Archive
Congratulations on taking the first steps towards preserving the materials and memories that mean the most to you! We are excited to have you joining the Permanent community. When you log into your Permanent.org account, you will land in your first ...
Accept an Invitation as an Archive Member
Archive owners can add members to their archive so that family, friends, and colleagues can view the archive and collaborate on adding materials, organizing the archive, and describing materials. An archive member is someone who has access to another ...
Your Archive Profile is where you can describe the person, organization, group, or family that your archive is about. Here, you can change the the name of the archive, add a biography, birth date and location, and list important dates, or milestones, ...