How to Assign an Archive Steward on the Mobile App
An Archive Steward is the person who will assume ownership of your archive in the event of your death or permanent incapacitation. They will assume ownership when Permanent has been contacted about your passing and your Legacy Plan is activated.
You must be an owner of the archive to assign an Archive Steward for your archive. Learn more about the roles for collaboration and sharing here. You must also designate a Legacy Contact before you are able to designate an archive steward for an archive, so that Permanent knows when to activate your Legacy Plan. Learn more about designating a legacy contact on the mobile app here.
It can also be challenging to decide who to choose as your archive steward, and how to begin talking to them about your legacy plan. You can find advice for choosing someone to be your archive steward here and help with beginning a conversation with them here.
To assign an archive steward for your archive, navigate to the archive settings menu by clicking the hamburger menu (the menu with three horizontal lines). Tap Archive Settings to drop down the menu, then tap Legacy Planning.
A new page will open with instructions for designating an archive steward. Tap Add Archive Steward to get started.
You can also access your archive's legacy plan by tapping your account menu in the top right corner of your screen (the gear icon) and then tapping Legacy Planning. Tap "Create archive Legacy Plan" under the archive name to get started.
Tap Add Archive Steward to get started. You'll be taken to a new page where you can enter the email of the person you would like to become your Archive Steward. You can also write a note to your Archive Steward. This note will be sent to them at the time that they take over ownership of your archive, after your death. You can write any instructions or notes you want to leave about your archive for your Archive Steward.
Please note that at this time, your Archive Steward must be a Permanent.org member. If they are not yet a member, you will need to invite them to become a Permanent.org member before assigning them as your Archive Steward.
Once you have finished entering the email of your Archive Steward and any notes you have for them, tap Save. This will take you to the main Archive Steward screen, where you can see your Archive Steward's email address saved.
If you need to edit or change your Archive Steward or the note to your Archive Steward, you can tap the edit button next to their information to return to the edit screen and make changes.
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